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Business Services: Employee Reprimand
Many employers find it very difficult to reprimand their employees and to record the matter when they do. They often regret this in hindsight when they find they have no record supporting their decision to terminate employment. Here is a sample reprimand that we wrote for an employee of a warehousing company. It is much more extensive than normal given the situation the employer had to deal with.

 
Sample Employee Reprimand

From: Sandra Fealson

Date: November 30, 2006

Re: Reprimand for Henry Riolti

I met with Henry on Thursday, October 26, 2006 to address numerous concerns we have about his job performance and to let him know that we need to see significant improvement in his work. Henry seems to be running in many directions at once and is focusing on everything except his job at ABC Warehousing. During the conversation I learned that Henry is trying to manage the following matters as well as work here. It is simply too much.

  1. Medical issues and doctor's appointments.
  2. Legal issues surrounding his father's estate.
  3. Finishing a movie production.
  4. Acting part time as the general contractor for homes being built by friends of his family.
All this results in Henry receiving many phone calls during the day that are unrelated to ABC Warehousing. In fact, it seems like we are little more than a hobby for Henry while he pursues these other interests. These calls prevent Henry from giving proper attention to the job at hand, and they steal his time away from the company. In short, they make him ineffective on the job.

The second item is that to all appearances, Henry wants to be anywhere except on the job site. On many occasions when he needs material, for example, he will leave the job site and go get it himself. This may sound like good initiative, but it is very bad judgment. We have a runner to pick up materials for the various projects, and that is his function. We have a purchasing manager who coordinates getting materials to the job site, and when Henry runs off to pick up materials, he often ends up duplicating trips that our runner just made.

Finally, the workday is from 8:00 to 4:30. This means being on the job ready to work at 8:00 and staying on the job until 4:30. It does not mean packing up your tools at 4:00 and warming up the vehicle to be home by 4:30. Henry tends to be far too loose with lunch hours and departing time.

After having this lengthy conversation with Henry on Thursday evening (October 26, 2006), I learned on Monday (October 30, 2006) that Henry took an hour and a half off for lunch and then basically stopped working at his assigned job site at 3:00. I called Henry into the office, and he said that he had a hole in his pants and had to go to Target to buy a replacement pair. This took an hour and a half over lunch. Not only that, he took a laborer with him so both people did nothing during this time. Finally, he called the owner of the company around 3:00 to say that he had gone as far as he could on this job for the day and asked where to go from there. The owner, James Petrovich, told him to stay on the site and precut some studs for the following day. Henry did stay on the site but by his own admission, he and his helper did nothing for the next hour and half except sit in the company van and listen to music before returning to the office.

When confronted with this, just two workdays after our prior meeting, Henry said he hoped to find a job somewhere else that paid more money after he took care of his personal matters. This job does not pay him enough to purchase a home in this area, and he wants to improve his life elsewhere. That may be true, but if Henry is going to work for this company for the time being, he must give an honest effort and work honest hours. I made it clear that if we discover Henry leaving the job early, sleeping in his van during work hours, taking extended lunches, or the like, he will be fired. It is up to Henry who said he really wanted the chance to work at least through December to "do right by us," work hard and prove himself. I told him that I thought that might be acceptable, but if he falls back into these bad behaviors, he won't last that long.

Henry acknowledged that his work has been substandard and that he needs to regain his focus on the job. This job needs to be more than just a holding pattern for him while he searches for something better, and if he does not do all the things he says, namely put in a full work day, be attentive and productive on the job, and limit his lunch hours, we will terminate his employment. There will be no additional warnings.

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